Policy on Protection of Personal Information

Privacy policy

Our Group considers the protection of all personal information related to and held by our Group's services to be an important responsibility from the standpoint of respect for human rights, and in order to earn the trust of society at large, we will establish the following Personal Information Protection Policy (hereinafter referred to as the "Policy") and strive to protect personal information. In addition, our Group appropriately handles personal information in accordance with relevant laws and regulations, guidelines established by the government, other codes, and regulations related to our formulation, and works to ensure that all employees working in our Group are aware of and thoroughly implement them.

1. Appropriate collection, use, provision, and entrustment of personal information

1. In collecting personal information, the Company shall clearly indicate the purpose of use, collect as much information as necessary, and notify or publicly announce the purpose of use to the extent necessary.
2. Collected personal information shall not be provided or disclosed to any third party except in the following cases:
   1. With the prior consent of the principal
   2. When we believe it is appropriate to respond to or respond to inquiries from our affiliated companies, distributors, etc. based on the contents of inquiries from the individual.
   3. In the event it is necessary to disclose such information to the outsourcing company or business partner that has concluded a confidentiality agreement in advance in order to implement the purpose of collection clearly indicated to the outsourcing company or business partner
   4. When it is necessary to disclose personal information to financial institutions, etc. to settle payments for the use of services provided by our group, etc.
   5. In cases where an individual is disclosed in a state in which he or she cannot be identified (statistical data, etc.)
   6. When providing or disclosing information in accordance with the provisions of laws, regulations, notices, guidelines, etc.
3. In the event personal information is entrusted to a third party for use, the appropriateness of such entrustment shall be examined in light of the status of safety management measures taken by such third party, and the confidentiality agreement shall be concluded with such third party for the purpose of providing appropriate supervision to such outsourcee.

2. Measures to ensure the safe management of personal information

In order to prevent and remedy unauthorized access to personal information, leakage, loss or damage of personal information, we will develop and operate regulations and systems within our group and strive for safety measures.

3. Improvement measures

We will strive to respond appropriately to changes in the social environment related to the handling of personal information. In addition, the Company will make efforts to make improvements by, for example, changing, modifying, or adding these Policies and other regulations as necessary.

4. Response to Disclosure, Correction Requests, etc.

In the event that our Group is not in compliance with this policy, or in the event that you wish to disclose, correct, add, delete, or discontinue the use of personal information, we will respond without delay in accordance with our prescribed procedures.

5. Handling of complaints

Our Group will endeavor to appropriately and promptly handle complaints related to the handling of personal information.

Purpose of Use of Personal Information

All or part of the personal information provided to our group will be used for the following purposes.

1. Specific Personal Information
   1. Specific Personal Information of Business Partners
      

      ・Payment Record Preparation Affairs for Real Estate Transactions

      ・Preparation of payment records concerning remuneration, fees, contract money, and prize money

   2. Specific Personal Information of Shareholders
      

      ・Preparation of payment reports for dividends and distributions of surplus

   3. Specific personal information, etc. of our group's officers and employees

      [Taxation]

      ・Preparation of Withholding Record

      ・Filing of tax returns, filings and application forms related to property formation housing savings and property formation pension savings

      ・Provision by the Employee Stock Ownership Association of a person who is a member of the Employee Stock Ownership Plan to the relevant Stock Ownership Association for the work of preparing payment reports

      [Social Insurance]

      ・Notification of health insurance and welfare pension insurance, application and billing

      ・Employment Insurance/Worker's Accident Insurance Notification, Application/Request, Certificate Preparation Affairs

   4. Specific personal information of the spouses and relatives of our group employees

      [Taxation]

      ・Preparation of Withholding Record

      [Social Insurance]

      ・Notification of health insurance and welfare pension insurance

2. Other personal information
   1. Response to inquiries or consultations
   2. Provision of services registered or applied for
   3. Information, provision and management of various services, including affiliates and affiliated companies
   4. Provision of services using mail (direct mail), e-mail communications, fax communications, etc.
   5. Business negotiations and discussions with customers and business partners
   6. Greetings such as congratulations and condolences to suppliers
   7. Performance of the contract
   8. Recruitment information for recruitment applications, liaison and recruitment selection

April 1, 2022
Azuma Shipping Co., Ltd.
Shinsuke Matsui, President & Representative Director.